Project Management

Purpose:

• To identify IT project requests
• To ensure the projects are aligned with the business needs of the agencies
• To maximize cost savings
• To prioritize the use of the State’s resources
• To foster collaborative efforts

Members:

John E. Landers	Chief Information Officer
Phil Silva	Assistant Director, IT
Linda Nelson	Assistant Director, IT
Alan Dias	Assistant Director, IT
Thomas O'Donnell	Information Processing Officer
Walter Casper	Assistant Director of Special Projects
Ernie Smith	Assistant Director of Special Projects
Sherrylynn Cotter	IT Training Manager
Agency IT Manager (rotating)

Process:

Step 1: Submit a Project Request form to the PRC (PRC@DoIT.ri.gov) and ‘cc your Assistant Director 7 business days prior to a scheduled PRC meeting.

The PRC will review the request at its next meeting and communicate via email a decision of:
	Approve (Go to Step 2)
	Defer (Notes/Comments will be provided)
	Pending(Notes/Comments will be provided)
	Reject (Notes/Comments will be provided)

Step 2 : If the Project Request is approved:

The PRC will request a Project Proposal form be competed.
Schedule a date for the project owner and the appropriate business representatives of the agency to present the completed project proposal to the PRC within 10 business days.

The PRC will communicate a decision via email to do one of the following:
	Approve - See instructions below for Approved Projects
	Defer (Notes/Comments will be provided)
	Pending(Notes/Comments will be provided)
	Reject (Notes/Comments will be provided)

Please note that Step 1 and Step 2 should be completed in advance of writing a purchasing procurement. (RFP, LOI, Mini-bid, etc…).  The procurement should be derived from a completed and approved Project Proposal.

Step 3 : If additional forms/plans are requested, the committee will schedule a second date for the project owner to present the completed forms.

Step 4 : After a project is completed or closed, a completed Post Project Review form will be submitted to the PRC. The PRC will review the form and schedule a final meeting for the project owner and appropriate business person(s) to present the Post Project Review.

Approved Projects:

If the project is approved, one or more of the following completed forms may be required:

Security Plan
Training Plan
Test Plan
Project Acceptance and Completion Criteria
Detailed Project Budget
Deliverables Schedule