Vendor must provide the State of Rhode Island with a delivery point barcode on (1) one to (3) three ounce letter size mail (first-class, standard and non-profit) and up to (13) thirteen ounces for first-class flats and up to (15) fifteen ounces for standard and non-profit class flats originating from the State Central Mail Facility (CMF) located at ****** (and/or another State agency or facility) at the automated 5-digit or 3-digit barcode rate. Vendor is responsible for delivery to and acceptance of this mail by the U.S. Postal Service) as long as the mail is deposited into a U.S. Postal Service Facility which has an overnight delivery service standard to the Rhode Island area (zip codes 027, 028 and 029) for first-class mail.

I have included below only the numbers that would be informative to the user agencies. If interested in the complete bid specifications, contact Thomas O’Donnell at 222-2895.

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1.) Daily Pickup Agreement:
Vendor must provide a minimum of (2) two regularly scheduled pickups per day at the CMF (and/or any other designated State facility). The first pickup should be around 12:00 p.m. and the last pickup will be 5:00 p.m. Vendor should also try to pick up mail mid-day to avoid a large amount of mail at the 5:00 p.m. pickup.

5.) All hand written first-class metered mail, all standard-class metered mail and all nonprofit-class metered mail received by the vendor vendor as part of the daily pickup agreement specified in #1 above must be barcode sorted and accepted by the U.S. Postal Service (as previously defined) the following business day in which the vendor received the mail.

6.) All machine readable permit indicia mail received by the vendor as part of the daily pickup agreement specified in #1 above must be barcode sorted and accepted as next day mail by the U.S. Postal Service’s Providence Business Mail Entry Unit (during their normal hours of operation) the following business day in which the vendor received the mail.

10.) Vendor must provide certification of Multiline Accuracy Support System (MASS)-certified and/or Coding Accuracy Support System (CASS)-certified equipment as per U.S. Postal Service requirements.

14.) Vendor must provide reject repair and processing of rejected mail on the next business day that the mail was received, still at the agreed upon prices.
ALL CHECKS ARE TO GO OUT SAME DAY, NO DELAYS. CHECKS WILL BE CLEARY IDENTIFIED.

15.) Vendor must have Fast Forward or a similar alternative to satisfy the move update requirement of the U.S. Postal Service. More than 90% of the State’s mail will utilize this, less than 10% will have an address endorsement.

16.) Vendor must have three years experience as a U.S. Postal Service approved barcode vendor, must have at least (2) two letter barcode sorters and must have the ability to barcode flats.

17.) Vendor must produce a contingency plan to ensure the continued timely processing of the State’s mail in the event that you cannot meet the requirements of this bid due to ANY reason.

18.) Vendor must NOT redate ANY mail without the approval of the CMF manager or supervisor.

20.) Vendor must return all true rejects to the CMF supervisor by 5:00 p.m. the following business day from the metered date that the CMF affixed on the mail piece.

32.) No State of Rhode Island mail will have any words/characters sprayed or otherwise affixed to the State’s mail without the PRIOR approval of the CMF manager.